EXTERNAL services
1. Application for the PSHS System National Competitive Examination (NCE)
The PSHS NCE is the qualifying test administered to eligible Filipino Grade 6 students who would like to study in the PSHS System. The NCE is a scholastic aptitude test designed to measure students’ scientific ability, quantitative ability, abstract reasoning and verbal ability.
Office or Division | Office of the Registrar |
Classification | Simple |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
A graduating elementary pupil from a duly recognized school by the Department of Education, who meets the following criteria, is eligible to apply for the PSHS National Competitive Examination (NCE). He/She must:
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CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
1. Fully accomplished Application Form in duplicate copies 2. Two (2) identical 1x1 ID pictures 3. Non-refundable test fee For private schools: Php 300 For public schools: Free 4. Copy of report card (Grade 5 or 1st grading in Grade 6) and certification from principal or adviser that applicant belongs to the upper 10% of the current graduating class (if grades in Math or Science are below 85%)
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PSHS Campuses, DOST Regional Offices, Provincial Science and Technology Offices, or may be downloaded in www.pshs.edu.ph External photography studio Payable in cash or any acceptable legal tender
Originating school
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CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure Application Forms |
1. Issue application forms 2. Conduct short briefing and instruction |
No Fees | 5 minutes | Admission Officer |
2. Present duly accomplished application forms with documentary requirements |
3. Review and accept the application form and the required supporting documents |
No fees | 15 minutes | Admission Officer |
3. Pay admission stamps |
4. Issue admission stamps |
Private Schools, Php 300 Public Schools, Free |
5 minutes | Cashier |
4. Submit duly accomplished application forms with documentary requirements |
5. Receive and sign application form; 6. Generate test permit with corresponding Examinee Number and Test Center |
No fees |
5 minutes | Admission Officer |
Total |
Php 300, for Private Schools Free, for Public Schools |
30 minutes |
2. Application for the PSHS System Lateral Admissions Qualifying Exam (LAQE)
The PSHS LAQE is the lateral admissions program open only to incoming Grade 8 and 9 applicants who have completed the necessary Grade levels from other high schools outside of the PSHS System
Office or Division | Office of the Registrar |
Classification | Simple |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
A student who has finished the necessary grade levels outside of the PSHS System may be allowed admission/entry to the PSHS provided a slot is available and he/she fulfills the following requirements:
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CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
1. Fully accomplished Application Form including certification from parents of no pending application for immigration in any foreign country 2. Two (2) recent identical processing fee of Php 300 3. Non-refundable processing fee of Php 300 4. Certification from the present school enrolled in, regarding academic grades and character rating 5. Photocopy of report card, with the original copy brought along for verification purposes |
PSHS Campuses, or may be downloaded in www.pshs.edu.ph External Photography studio Payable in cash or any acceptable legal tender Originating School Originating School |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure Application Forms |
1. Issue application forms 2. Conduct short briefing and instruction |
No Fees | 5 minutes | Campus Registrar |
2. Submit the requirements (on or before the set deadline) |
3. Review application form and the required supporting documents |
No fees | 15 minutes | Campus Registrar |
3. Pay the non-refundable processing fee |
4. Issue official receipt |
Php 300 |
5 minutes | Campus Cashier |
4. Submit duly accomplished application forms with Official Receipt |
5. Receive application form and other required supporting documents 6. Issue the Qualifying Examination Permit |
No fees |
5 minutes | Campus Registrar |
Total |
Php 300 |
30 minutes |
3. Freshmen Enrollment
Pertains to the act of officially enrolling or registering as a Grade 7 Scholars of the PSHS System.
Office or Division | Office of the Registrar |
Classification | Simple |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
Principal and Alternate qualifiers who are given official admission to the PSHS System. |
CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
1. Enrolment Checklist 2. Duly accomplished, signed and notarized Scholarship Agreement in 6 copies 3. Six (6) pieces 2x2 ID pictures 4. Documentary Stamp 5. Medical laboratory test results
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1. Campus Registrar 2. Campus Registrar 3. External Photography Studio 4. Campus Registrar 5. External Clinic/Hospital
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CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure Enrolment forms |
1. Issue enrolment forms |
No Fees | 12 minutes | Campus Registrar |
2. Proceed to the following offices for submission of requirements/interview:
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2. Receive and review medical and dental results 3. Receive and review documents 4. Receive data sheet and conduct interview 5. Conduct interview/ pre-accommodation conference of dormers 6. Conduct brief interview with parents/ guardian and sign scholarship contract |
No fees |
35 minutes 35 minutes 46 minutes 23 minutes 23 minutes |
Nurse, Physician Campus Registrar Guidance Councillor SSD Chief Campus Director |
3. Property Office |
7. Issue textbooks |
No fees |
46 minutes | Property Chief |
4. Dormitory |
8. Accommodation of dormers/ billeting 9. Accomplish forms 10. Sign contract |
No fees |
46 minutes | Dormitory Manager |
5. ID Processing |
11. Take pictures 12. Encode data |
No fees |
46 minutes | Chairperson, ID Processing Committee |
6. Food Service |
13. Inquire 14. Sign food service contract |
No fees |
46 minutes | Cooperative Manager |
Total |
No fees |
358 minutes or 5 hours and 58 minutes |
4. Processing of Request for School Credentials (ALUMNI)
Covers request for school records and official documents such as but not limited to: Form 138, Transcript of Records (TOR), Reconstruction of Diploma, English Translation, Student Certification, and others.
Office or Division | Office of the Registrar |
Classification | Form 137 (Complex), Form 138 (Complex), Certification of Bonafide Student (Simple), Certificate of Good Moral Character (Simple), Certification of Grades (Simple), Certificate of Graduation (Simple), Request for 2nd Copy of Diploma (Highly Technical) |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
Alumni or their legal guardians, or parents, or authorized representative(s) |
CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
a. Valid identification card of PSHS scholar/ alumni; b. Valid identification card of requester, if different from PSHS Scholar/ Alumni; c. Authorization letter, if applicable |
a. Issuing government agency or private institution; b. Issuing government agency or private institution; c. Signed and authorized by PSHS Scholar/ Alumni requester |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure and accomplish request form for any of the following school credentials |
n/a |
No Fees | n/a | n/a |
a. Form 138, Transcript of Records, Reconstruction of Diploma, English Translation and similar other complex transaction/ records |
1. Approve request |
Fees below |
5 Working Days |
Campus Director/ Student Services Division Chief |
b. Authentication of School Record |
2. Approve request |
Fees below |
1 Hour | |
c. Certification of Good Moral Character |
3. Approve request |
Fees below |
2 Working Days | |
d. Certification of Simple Records:
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4. Approve request |
No fees |
1 Working Days | |
2. Receive Order of Payment, if applicable |
5. Issue order of payment (if applicable) |
No fees |
5 minutes | Accountant |
3. Pay Certification Fee and Document Stamps |
6. Receive payment |
Form 138 (Php 50.00) TOR (Php 150.00) Reconstruction of Diploma (Php 100.00) English Translation of Diploma (Php 100.00) Authentication of School Records (Php 20.00 per page) |
5 minutes | Campus Cashier |
4. Submit approved request to the Registrar's Office and Guidance Office |
7. Receive and process approved request 8. Issue claim slip to client reflecting the processor's name and signature and date when document can be claimed 9. Log the application reflecting the reference number of the client/ requesting party |
No fees |
5 minutes | Campus Registrar |
5. Claim requested documents |
10. Issue requested documents 11. Ask client to acknowledge receipt of records 12. File the record |
No fees |
5 minutes | |
Total |
Php 20.00 to Php 150.00 |
1 hour 20 minutes to 5 working days |
SCHEDULE OF AVAILABILITY OF SERVICE:
Monday - Friday
8:00 AM - 5:00 PM
Internal SERVICES
1. Availment of Use of School Facilities
Covers request for use of school facilities including but not limited to Classrooms, Audio-Visual Equipment, Sports Facilities, and others.
Office or Division | Finance and Administrative Division |
Classification | Complex |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
PSHS Scholars, PSHS Personnel |
CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
1. Letter of Request Addressed to Campus Director |
From client/requesting party |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Submit letter request |
1. Act on request | No fees | 1 working day | Campus Director |
If approved, a notification from PSHS Campus Director will be received by requester. He/she shall proceed to the following steps below. If denied, requester will be notified accordingly |
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2. Secure form for the use of facilities |
2. Issue form | No fees | 5 minutes | FAD Chief |
3. Submit duly accomplished form |
3. Review form |
No fees | 10 minutes | FAD Chief |
4. Receive approved reservation |
4. Check 5. Book reservation |
No fees | 10-30 minutes | FAD Chief |
Total |
No fees |
40 minutes to 1 hour upon approval of Campus Director |
2. PROCESSING OF REQUEST FOR PERSONNEL DOCUMENTS
Covers request for personnel documents from PSHS incumbent employees such as Service Record, Certifications, Document Authentication and other documents pertaining to PSHS employment.
Office or Division | Human Resource Management (HRM) |
Classification | Simple |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
PSHS Incumbent Employees |
CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
1. Letter of Request Addressed to Campus Director |
From client/requesting party |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure form from the HRM office and fill out 1 copy thereof |
1. Issue form | No fees | 5 minutes | HRM Administrative Aide |
2. Secure approval/clearance of the concerned Division Chief |
2. Review and Recommend the approval or disapproval of the request | No fees | 15 minutes | Concerned Division chief of requesting personnel |
3. Submit duly accomplished and recommended request form to the Office of the Campus Director (OCD) |
3. Receive the duly accomplished form |
No fees | 10 minutes | OCD Secretary |
4. Wait for the action of the Campus Director |
4. Review 5. Approve or disapprove the request |
No fees | 1 working day | Campus Director |
5. Retrieve approved or |
6. Release the approved/disapproved request form | No Fees | 5 minutes | OCD Secretary |
6. Submit the approved request to the HRM Office |
7. Receive the approved form 8. Record it in the logbook |
No Fees | 10 minutes | HRM Administrative Aide |
7. Wait for the processing of the requested documents | 9. Prepare the requested documents |
No Fees | 1 working day | HRM Officer |
8. Claim the requested documents from the HRM Office and sign in the releasing logbook |
10.Release the
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No Fees | 5 minutes | HRMU Administrative Aide |
Total |
No fees |
2 working |
3. PROCESSING OF REQUEST FOR SHOOL CREDENTIALS (STUDENTS OF CURRENT SCHOOL YEAR)
Covers request for school records and official documents such as but not limited to: Form 138, Transcript of Records (TOR), Reconstruction of Diploma, English Translation, Student Certification, and others.
Office or Division | Office of the Registrar |
Classification | Form 137 (Complex), Form 138 (Complex), Certification of Bonafide Student (Simple), Certificate of Good Moral Character (Simple), Certification of Grades (Simple), Certificate of Graduation (Simple), Request for 2nd Copy of Diploma (Highly Technical) |
Type of Transaction | Government to Citizen (G2C) |
Who may avail |
PSHS students or their legal guardians, or parents, or authorized representative(s) |
CHECKLIST REQUIREMENTS |
WHERE TO SECURE |
d. Valid identification card of PSHS scholar/ |
d. Issuing government agency or private institution; e. Issuing government agency or private institution; f. Signed and authorized by PSHS Scholar/ Alumni requester. |
CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | RESPONSIBLE PERSON |
1. Secure and accomplish |
n/a | No fees | n/a | n/a |
a) Form 138, |
1. Approve Request | Fees below | 5 working days | Campus Director /Student Services Division Chief |
b) Authentication of |
2. Approve Request |
Fees below | 1 Hour | |
c) Certification of Good Moral Character |
3. Approve Request |
Fees below | 2 Working Days | |
d) Certification of |
4. Approve Request | No Fees | 1 Working Day | |
2. Receive Order of Payment, if applicable |
5. Issue Order of |
No Fees | 5 minutes | Accountant |
3. Pay Certification Fee and Document Stamps |
6. Receive Payment |
Form 138
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5 Minutes | Campus Cashier |
4. Submit Approved Request to the Registrar’s Office and Guidance Office |
7. Receive and
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No fees | 5 Minutes | Campus Registrar |
5. Claim Requested Documents |
10.Issue requested
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No fees | 5 Minutes | |
Total |
Php 20.00 to 150.00 |
1 hour 20 |
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SCHEDULE OF AVAILABILITY OF SERVICE:
Monday – Friday
8:00 AM – 5:00 PM