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SRC Citizen's Charter

 

EXTERNAL services

1. Application for the PSHS System National Competitive Examination (NCE) 

The PSHS NCE is the qualifying test administered to eligible Filipino Grade 6 students who would like to study in the PSHS System. The NCE is a scholastic aptitude test designed to measure students’ scientific ability, quantitative ability, abstract reasoning and verbal ability.

Office or Division Office of the Registrar
Classification Simple
Type of Transaction Government to Citizen (G2C)
Who may avail

A graduating elementary pupil from a duly recognized school by the Department of Education, who meets the following criteria, is eligible to apply for the PSHS National Competitive Examination (NCE). He/She must:

  1. have a final grade of 85% or better in Science and Mathematics, evidenced by the student's report card;
  2. provide evidence that he/she belongs to the upper 10% of the batch if the student's grades in Science or Math are below 85% (certification from adviser or principal);
  3. be a Filipino citizen with no pending application as immigrant to any foreign country;
  4. not be more than 15 years of age by June 30, _____ (year of application);
  5. be in good health and fit to undergo rigorous academic program;
  6. be of good moral character; and 
  7. not have taken the PSHS NCE previously.

 

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Fully accomplished Application Form in duplicate copies                                                  

2. Two (2) identical 1x1 ID pictures

3. Non-refundable test fee

For private schools: Php 300

For public schools: Free

4. Copy of report card (Grade 5 or 1st grading in Grade 6) and certification from principal or adviser that applicant belongs to the upper 10%  of the current graduating class (if grades in Math or Science are below 85%)

 

PSHS Campuses, DOST Regional Offices, Provincial Science and Technology Offices, or may be downloaded in www.pshs.edu.ph

External photography studio

Payable in cash or any acceptable legal tender

 

 

Originating school

 

 

 

 

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON
1. Secure Application Forms

1. Issue application forms

2. Conduct short briefing and instruction

No Fees 5 minutes Admission Officer
2. Present duly accomplished application forms with documentary requirements

3. Review and accept the application form and the required supporting documents

No fees 15 minutes Admission Officer
3. Pay admission stamps

4. Issue admission stamps

Private Schools, Php 300

Public Schools, Free

5 minutes Cashier
4. Submit duly accomplished application forms with documentary requirements

5. Receive and sign application form;

6. Generate test permit with corresponding Examinee Number and Test Center

No fees

5 minutes Admission Officer
 

Total

Php 300, for Private Schools

Free, for Public Schools

30 minutes  

 

2. Application for the PSHS System Lateral Admissions Qualifying Exam (LAQE)

The PSHS LAQE is the lateral admissions program open only to incoming Grade 8 and 9 applicants who have completed the necessary Grade levels from other high schools outside of the PSHS System

Office or Division Office of the Registrar
Classification Simple
Type of Transaction Government to Citizen (G2C)
Who may avail

A student who has finished the necessary grade levels outside of the PSHS System may be allowed admission/entry to the PSHS provided a slot is available and he/she fulfills the following requirements:

  1. must be a Filipino citizen with no pending application as immigrant in any foreign country;
  2. must belong to the upper 5% of his/her class and/or have a grade of 85% and above (or its equivalent) in all subjects;
  3. must have a character rating of at least VS (Very Satisfactory) or its equivalent; and
  4. must pass the qualifying exam.

 

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Fully accomplished Application Form including certification from parents of no pending application for immigration in any foreign country

2. Two (2) recent identical processing fee of Php 300

3. Non-refundable processing fee of Php 300

4. Certification from the present school enrolled in, regarding academic grades and character rating

5. Photocopy of report card, with the original copy brought along for verification purposes

 

PSHS Campuses, or may be downloaded in www.pshs.edu.ph                                                          

External Photography studio                                                   

Payable in cash or any acceptable legal tender

Originating School                                                                                                                                                   

Originating School                                                               

 

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON
1. Secure Application Forms

1. Issue application forms

2. Conduct short briefing and instruction

No Fees 5 minutes Campus Registrar
2. Submit the requirements (on or before the set deadline)

3. Review application form and the required supporting documents

No fees 15 minutes Campus Registrar
3. Pay the non-refundable processing fee

4. Issue official receipt

 

Php 300
5 minutes Campus Cashier
4. Submit duly accomplished application forms with Official Receipt

 

5. Receive application form and other required supporting documents

6. Issue the Qualifying Examination Permit

No fees

5 minutes Campus Registrar
 

Total

Php 300

30 minutes  

 

3. Freshmen Enrollment

Pertains to the act of officially enrolling or registering as a Grade 7 Scholars of the PSHS System.

Office or Division Office of the Registrar
Classification Simple
Type of Transaction Government to Citizen (G2C)
Who may avail

Principal and Alternate qualifiers who are given official admission to the PSHS System.

 

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Enrolment Checklist

2. Duly accomplished, signed and notarized Scholarship Agreement in 6 copies

3. Six (6) pieces 2x2 ID pictures

4. Documentary Stamp

5. Medical laboratory test results

  1. Chest X-ray
  2. Urinalysis
  3. Complete Blood Count (CBC)

 

 

1. Campus Registrar

2. Campus Registrar                                                      

3. External Photography Studio

4. Campus Registrar

5. External Clinic/Hospital

 

 

 

 

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON
1. Secure Enrolment forms

 

1. Issue enrolment forms

No Fees 12 minutes Campus Registrar

2. Proceed to the following offices for submission of requirements/interview:

  1. Medical and Dental
  2. Registrar
  3. Guidance Office 
  4. Student Services Division
  5. Director's Office

2. Receive and review medical and dental results

3. Receive and review documents

4. Receive data sheet and conduct interview

5. Conduct interview/ pre-accommodation conference of dormers

6. Conduct brief interview with parents/ guardian and sign scholarship contract

No fees

35 minutes                                       

35 minutes                         

46 minutes           

23 minutes                                     

23 minutes                                                                        

Nurse, Physician                                             

Campus Registrar            

Guidance Councillor            

SSD Chief                                                        

Campus Director                                                                                

3. Property Office

7. Issue textbooks

 No fees

46 minutes Property Chief
4. Dormitory

8. Accommodation of dormers/ billeting

9. Accomplish forms

10. Sign contract

No fees

46 minutes Dormitory Manager
5. ID Processing

11. Take pictures

12. Encode data

No fees

46 minutes Chairperson, ID Processing Committee
6. Food Service 

13. Inquire

14. Sign food service contract

No fees

46 minutes Cooperative Manager
 

Total

No fees

358 minutes or 5 hours and 58 minutes

 

 

4. Processing of Request for School Credentials (ALUMNI)

Covers request for school records and official documents such as but not limited to: Form 138, Transcript of Records (TOR), Reconstruction of Diploma, English Translation, Student Certification, and others.

Office or Division Office of the Registrar
Classification Form 137 (Complex), Form 138 (Complex), Certification of Bonafide Student (Simple), Certificate of Good Moral Character (Simple), Certification of Grades (Simple), Certificate of Graduation (Simple), Request for 2nd Copy of Diploma (Highly Technical)
Type of Transaction Government to Citizen (G2C)
Who may avail

Alumni or their legal guardians, or parents, or authorized representative(s)

 

CHECKLIST REQUIREMENTS

WHERE TO SECURE

a. Valid identification card of PSHS scholar/ alumni;

b. Valid identification card of requester, if different from PSHS Scholar/ Alumni;

c. Authorization letter, if applicable                        

a. Issuing government agency or private institution;        

b. Issuing government agency or private institution;         

c. Signed and authorized by PSHS Scholar/ Alumni requester

 

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON

1. Secure and accomplish request form for any of the following school credentials

 n/a

No Fees n/a n/a

a. Form 138, Transcript of Records, Reconstruction of Diploma, English Translation and similar other complex transaction/ records

 

1. Approve request
Fees below

 

5 Working Days
Campus Director/ Student Services Division Chief 
b. Authentication of School Record

2. Approve request

Fees below

1 Hour
c. Certification of Good Moral Character

 

3. Approve request

Fees below

2 Working Days

d. Certification of Simple Records:

  1. Grades
  2. Graduation
  3. Enrolment
  4. Candidacy of Graduation
  5. Travel Clearance

 

4. Approve request

No fees

1 Working Days
2. Receive Order of Payment, if applicable

 

5. Issue order of payment (if applicable)

No fees

5 minutes Accountant
3. Pay Certification Fee and Document Stamps

6. Receive payment

Form 138 (Php 50.00)

TOR (Php 150.00)

Reconstruction of Diploma (Php 100.00)

English Translation of Diploma (Php 100.00)

Authentication of School Records (Php 20.00 per page)

5 minutes Campus Cashier
4. Submit approved request to the Registrar's Office and Guidance Office

7. Receive and process approved request

8. Issue claim slip to client reflecting the processor's name and signature and date when document can be claimed

9. Log the application reflecting the reference number of the client/ requesting party

No fees

5 minutes Campus Registrar
5. Claim requested documents

10. Issue requested documents

11. Ask client to acknowledge receipt of records

12. File the record

No fees

5 minutes  
 

Total

Php 20.00 to Php 150.00

1 hour 20 minutes to 5 working days  


SCHEDULE OF AVAILABILITY OF SERVICE:
Monday - Friday
8:00 AM - 5:00 PM

 

Internal SERVICES

 

1. Availment of Use of School Facilities

Covers request for use of school facilities including but not limited to Classrooms, Audio-Visual Equipment, Sports Facilities, and others.

 
 
Office or Division Finance and Administrative Division
Classification Complex
Type of Transaction Government to Citizen (G2C)
Who may avail

PSHS Scholars, PSHS Personnel


CHECKLIST REQUIREMENTS

 WHERE TO SECURE

1. Letter of Request Addressed to Campus Director 

From client/requesting party
CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON

1. Submit letter request

1. Act on request No fees 1 working day Campus Director

 If approved, a notification from PSHS Campus Director will be received by requester. He/she shall proceed to the following steps below. If denied, requester will be notified accordingly

2. Secure form for the use of facilities

2. Issue form No fees 5 minutes FAD Chief

3. Submit duly accomplished form

 

3. Review form
No fees 10 minutes FAD Chief

4. Receive approved reservation

4. Check

5. Book reservation

No fees 10-30 minutes FAD Chief
 

Total

No fees

40 minutes to 1 hour upon approval of Campus Director

 

 

2. PROCESSING OF REQUEST FOR PERSONNEL DOCUMENTS

Covers request for personnel documents from PSHS incumbent employees such as Service Record, Certifications, Document Authentication and other documents pertaining to PSHS employment.

Office or Division Human Resource Management (HRM)
Classification Simple
Type of Transaction Government to Citizen (G2C)
Who may avail

PSHS Incumbent Employees

 
 
 
 
 
 
 
 
 
 

CHECKLIST REQUIREMENTS

 WHERE TO SECURE

1. Letter of Request Addressed to Campus Director 

From client/requesting party
CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON

1. Secure form from the HRM office and fill out 1 copy thereof

1. Issue form No fees 5 minutes HRM Administrative Aide

2. Secure approval/clearance of the concerned Division Chief

2. Review and Recommend the approval or disapproval of the request No fees 15 minutes Concerned Division chief of requesting personnel

3. Submit duly accomplished and recommended request form to the Office of the Campus Director (OCD)

3. Receive the duly accomplished form

No fees 10 minutes OCD Secretary

4. Wait for the action of the Campus Director
on the request

4. Review

5. Approve or disapprove the request

No fees 1 working day Campus Director

5. Retrieve approved or
disapproved request form from the Office of the
Campus Director

6. Release the approved/disapproved request form No Fees   5 minutes  OCD Secretary
 6. Submit the
approved request to the HRM Office

 7. Receive the approved form

8. Record it in the logbook

No Fees  10 minutes   HRM Administrative Aide
 7. Wait for the processing of the requested documents  9. Prepare the
requested documents
No Fees   1 working day   HRM Officer
 8. Claim the requested
documents from the HRM Office and sign in the
releasing logbook

 10.Release the
requested documents


11.Require
acknowledgement of receipt in the releasing
logbook

 No Fees 5 minutes   HRMU Administrative Aide
 

Total

No fees

2 working
days and 50
minutes

 
 
 
 
 

3. PROCESSING OF REQUEST FOR SHOOL CREDENTIALS (STUDENTS OF CURRENT SCHOOL YEAR)

Covers request for school records and official documents such as but not limited to: Form 138, Transcript of Records (TOR), Reconstruction of Diploma, English Translation, Student Certification, and others.

Office or Division Office of the Registrar
Classification Form 137 (Complex), Form 138 (Complex), Certification of Bonafide
Student (Simple), Certificate of Good Moral Character (Simple),
Certification of Grades (Simple), Certificate of Graduation (Simple),
Request for 2nd Copy of Diploma (Highly Technical)
Type of Transaction Government to Citizen (G2C)
Who may avail

PSHS students or their legal guardians, or parents, or authorized representative(s)

 
 
 
 
 
 
 
 
 
 

CHECKLIST REQUIREMENTS

 WHERE TO SECURE

d. Valid identification card of PSHS scholar/
alumni;
e. Valid identification card of requester, if
different from PSHS Scholar/ Alumni;
f. Authorization letter, if applicable

d. Issuing government agency or
private institution;
e. Issuing government agency or
private institution;
f. Signed and authorized by PSHS
Scholar/ Alumni requester.

CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME RESPONSIBLE PERSON

1. Secure and accomplish
request form for any of the
following school credentials

n/a No fees n/a n/a

a) Form 138,
Transcript of
Records, Reconstruction
of Diploma, English
Translation and similar other complex transaction/
records

1. Approve Request Fees below 5 working days Campus Director /Student Services Division Chief 

b) Authentication of
School Record

2. Approve Request

Fees below 1 Hour

c) Certification of Good Moral Character

3. Approve Request

Fees below 2 Working Days

d) Certification of
Simple Records:
   vi. Grades
   vii. Graduation
   viii.Enrollment
   ix. Candidacy of
       Graduation
   x. Travel Clearance

4. Approve Request No Fees   1 Working Day
2. Receive Order of
Payment, if
applicable

5. Issue Order of
Payment (if
Applicable)

No Fees  5 minutes   Accountant
3. Pay Certification
Fee and Document
Stamps
6. Receive Payment

Form 138
(Php 50.00)
TOR


(Php 150.00)
Reconstruction of Diploma


(Php 100.00)
English
Translation of
Diploma


(Php 100.00)
Authentication
of School
Records


(Php 20.00
per page)  

5 Minutes   Campus Cashier
4. Submit Approved
Request to the Registrar’s Office and
Guidance Office

7. Receive and
process
approved
request:


8. Issue claim slip
to client
reflecting the
processor’s
name and
signature and
date when
document can
be claimed


9. Log the
application
reflecting the
reference
number of the
client/requestin
g party

No fees 5 Minutes  Campus Registrar
5. Claim Requested
Documents

10.Issue requested
documents;


11.Ask client to
acknowledge
receipt of
records


12.File the record

No fees 5 Minutes
 

Total

Php 20.00 to
150.00

1 hour 20
minutes, to 5
Working Days

 

 

 

SCHEDULE OF AVAILABILITY OF SERVICE:

       Monday – Friday
       8:00 AM – 5:00 PM 

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