Philippine Science High School - SOCCSKSARGEN Region Campus

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Thursday, 04 August 2016 01:33

Back to School, and lookin' cool

Schedule of Academic Year Opening Program

Brgy. Paraiso, Koronadal City, indeed felt cooled with Typhoon Carina exiting Philippine territory, new school year entered in the history books of Philippine Science High School as it opened its first school day, August 1.

EXTERNAL services

1. Application for the PSHS System National Competitive Examination (NCE)

The PSHS NCE is the qualifying test administered to eligible Filipino Grade 6 students who would like to study in the PSHS System. The NCE is a scholastic aptitude test designed to measure students’ scientific ability, quantitative ability, abstract reasoning and verbal ability.

Office or Division	Office of the Registrar
Classification	Simple
Type of Transaction	Government to Citizen (G2C)
Who may avail	A graduating elementary pupil from a duly recognized school by the Department of Education, who meets the following criteria, is eligible to apply for the PSHS National Competitive Examination (NCE). He/She must: have a final grade of 85% or better in Science and Mathematics, evidenced by the student's report card; provide evidence that he/she belongs to the upper 10% of the batch if the student's grades in Science or Math are below 85% (certification from adviser or principal); be a Filipino citizen with no pending application as immigrant to any foreign country; not be more than 15 years of age by June 30, _____ (year of application); be in good health and fit to undergo rigorous academic program; be of good moral character; and not have taken the PSHS NCE previously.

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Fully accomplished Application Form in duplicate copies

2. Two (2) identical 1x1 ID pictures

3. Non-refundable test fee

For private schools: Php 300

For public schools: Free

4. Copy of report card (Grade 5 or 1^st grading in Grade 6) and certification from principal or adviser that applicant belongs to the upper 10% of the current graduating class (if grades in Math or Science are below 85%)

PSHS Campuses, DOST Regional Offices, Provincial Science and Technology Offices, or may be downloaded in www.pshs.edu.ph

External photography studio

Payable in cash or any acceptable legal tender

Originating school

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure Application Forms	1. Issue application forms 2. Conduct short briefing and instruction	No Fees	5 minutes	Admission Officer
2. Present duly accomplished application forms with documentary requirements	3. Review and accept the application form and the required supporting documents	No fees	15 minutes	Admission Officer
3. Pay admission stamps	4. Issue admission stamps	Private Schools, Php 300 Public Schools, Free	5 minutes	Cashier
4. Submit duly accomplished application forms with documentary requirements	5. Receive and sign application form; 6. Generate test permit with corresponding Examinee Number and Test Center	No fees	5 minutes	Admission Officer
	Total	Php 300, for Private Schools Free, for Public Schools	30 minutes

2. Application for the PSHS System Lateral Admissions Qualifying Exam (LAQE)

The PSHS LAQE is the lateral admissions program open only to incoming Grade 8 and 9 applicants who have completed the necessary Grade levels from other high schools outside of the PSHS System

Office or Division	Office of the Registrar
Classification	Simple
Type of Transaction	Government to Citizen (G2C)
Who may avail	A student who has finished the necessary grade levels outside of the PSHS System may be allowed admission/entry to the PSHS provided a slot is available and he/she fulfills the following requirements: must be a Filipino citizen with no pending application as immigrant in any foreign country; must belong to the upper 5% of his/her class and/or have a grade of 85% and above (or its equivalent) in all subjects; must have a character rating of at least VS (Very Satisfactory) or its equivalent; and must pass the qualifying exam.

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Fully accomplished Application Form including certification from parents of no pending application for immigration in any foreign country

2. Two (2) recent identical processing fee of Php 300

3. Non-refundable processing fee of Php 300

4. Certification from the present school enrolled in, regarding academic grades and character rating

5. Photocopy of report card, with the original copy brought along for verification purposes

PSHS Campuses, or may be downloaded in www.pshs.edu.ph

External Photography studio

Payable in cash or any acceptable legal tender

Originating School

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure Application Forms	1. Issue application forms 2. Conduct short briefing and instruction	No Fees	5 minutes	Campus Registrar
2. Submit the requirements (on or before the set deadline)	3. Review application form and the required supporting documents	No fees	15 minutes	Campus Registrar
3. Pay the non-refundable processing fee	4. Issue official receipt	Php 300	5 minutes	Campus Cashier
4. Submit duly accomplished application forms with Official Receipt	5. Receive application form and other required supporting documents 6. Issue the Qualifying Examination Permit	No fees	5 minutes	Campus Registrar
	Total	Php 300	30 minutes

3. Freshmen Enrollment

Pertains to the act of officially enrolling or registering as a Grade 7 Scholars of the PSHS System.

Office or Division	Office of the Registrar
Classification	Simple
Type of Transaction	Government to Citizen (G2C)
Who may avail	Principal and Alternate qualifiers who are given official admission to the PSHS System.

CHECKLIST REQUIREMENTS

WHERE TO SECURE

1. Enrolment Checklist

2. Duly accomplished, signed and notarized Scholarship Agreement in 6 copies

3. Six (6) pieces 2x2 ID pictures

4. Documentary Stamp

5. Medical laboratory test results

Chest X-ray
Urinalysis
Complete Blood Count (CBC)

1. Campus Registrar

2. Campus Registrar

3. External Photography Studio

4. Campus Registrar

5. External Clinic/Hospital

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure Enrolment forms	1. Issue enrolment forms	No Fees	12 minutes	Campus Registrar
2. Proceed to the following offices for submission of requirements/interview: Medical and Dental Registrar Guidance Office Student Services Division Director's Office	2. Receive and review medical and dental results 3. Receive and review documents 4. Receive data sheet and conduct interview 5. Conduct interview/ pre-accommodation conference of dormers 6. Conduct brief interview with parents/ guardian and sign scholarship contract	No fees	35 minutes 35 minutes 46 minutes 23 minutes 23 minutes	Nurse, Physician Campus Registrar Guidance Councilor SSD Chief Campus Director
3. Property Office	7. Issue textbooks	No fees	46 minutes	Property Chief
4. Dormitory	8. Accommodation of dormers/ billeting 9. Accomplish forms 10. Sign contract	No fees	46 minutes	Dormitory Manager
5. ID Processing	11. Take pictures 12. Encode data	No fees	46 minutes	Chairperson, ID Processing Committee
6. Food Service	13. Inquire 14. Sign food service contract	No fees	46 minutes	Cooperative Manager
	Total	No fees	358 minutes or 5 hours and 58 minutes

4. Processing of Request for School Credentials (ALUMNI)

Covers request for school records and official documents such as but not limited to: Form 138, Transcript of Records (TOR), Reconstruction of Diploma, English Translation, Student Certification, and others.

Office or Division	Office of the Registrar
Classification	Form 137 (Complex), Form 138 (Complex), Certification of Bonafide Student (Simple), Certificate of Good Moral Character (Simple), Certification of Grades (Simple), Certificate of Graduation (Simple), Request for 2nd Copy of Diploma (Highly Technical)
Type of Transaction	Government to Citizen (G2C)
Who may avail	Alumni or their legal guardians, or parents, or authorized representative(s)

CHECKLIST REQUIREMENTS

WHERE TO SECURE

a. Valid identification card of PSHS scholar/ alumni;

b. Valid identification card of requester, if different from PSHS Scholar/ Alumni;

c. Authorization letter, if applicable

a. Issuing government agency or private institution;

b. Issuing government agency or private institution;

c. Signed and authorized by PSHS Scholar/ Alumni requester

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure and accomplish request form for any of the following school credentials	n/a	No Fees	n/a	n/a
a. Form 138, Transcript of Records, Reconstruction of Diploma, English Translation and similar other complex transaction/ records	1. Approve request	Fees below	5 Working Days	Campus Director/ Student Services Division Chief
b. Authentication of School Record	2. Approve request	Fees below	1 Hour
c. Certification of Good Moral Character	3. Approve request	Fees below	2 Working Days
d. Certification of Simple Records: Grades Graduation Enrolment Candidacy of Graduation Travel Clearance	4. Approve request	No fees	1 Working Days
2. Receive Order of Payment, if applicable	5. Issue order of payment (if applicable)	No fees	5 minutes	Accountant
3. Pay Certification Fee and Document Stamps	6. Receive payment	Form 138 (Php 50.00) TOR (Php 150.00) Reconstruction of Diploma (Php 100.00) English Translation of Diploma (Php 100.00) Authentication of School Records (Php 20.00 per page)	5 minutes	Campus Cashier
4. Submit approved request to the Registrar's Office and Guidance Office	7. Receive and process approved request 8. Issue claim slip to client reflecting the processor's name and signature and date when document can be claimed 9. Log the application reflecting the reference number of the client/ requesting party	No fees	5 minutes	Campus Registrar
5. Claim requested documents	10. Issue requested documents 11. Ask client to acknowledge receipt of records 12. File the record	No fees	5 minutes
	Total	Php 20.00 to Php 150.00	1 hour 20 minutes to 5 working days

SCHEDULE OF AVAILABILITY OF SERVICE:
Monday - Friday
8:00 AM - 5:00 PM

Internal SERVICES

1. Availment of Use of School Facilities

Covers request for use of school facilities including but not limited to Classrooms, Audio-Visual Equipment, Sports Facilities, and others.

Office or Division	Finance and Administrative Division
Classification	Complex
Type of Transaction	Government to Citizen (G2C)
Who may avail	PSHS Scholars, PSHS Personnel

CHECKLIST REQUIREMENTS	WHERE TO SECURE
1. Letter of Request Addressed to Campus Director	From client/requesting party

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Submit letter request	1. Act on request	No fees	1 working day	Campus Director
If approved, a notification from PSHS Campus Director will be received by requester. He/she shall proceed to the following steps below. If denied, requester will be notified accordingly
2. Secure form for the use of facilities	2. Issue form	No fees	5 minutes	FAD Chief
3. Submit duly accomplished form	3. Review form	No fees	10 minutes	FAD Chief
4. Receive approved reservation	4. Check 5. Book reservation	No fees	10-30 minutes	FAD Chief
	Total	No fees	40 minutes to 1 hour upon approval of Campus Director

2. PROCESSING OF REQUEST FOR PERSONNEL DOCUMENTS

Covers request for personnel documents from PSHS incumbent employees such as Service Record, Certifications, Document Authentication and other documents pertaining to PSHS employment.

Office or Division	Human Resource Management (HRM)
Classification	Simple
Type of Transaction	Government to Citizen (G2C)
Who may avail	PSHS Incumbent Employees

CHECKLIST REQUIREMENTS	WHERE TO SECURE
1. Letter of Request Addressed to Campus Director	From client/requesting party

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure form from the HRM office and fill out 1 copy thereof	1. Issue form	No fees	5 minutes	HRM Administrative Aide
2. Secure approval/clearance of the concerned Division Chief	2. Review and Recommend the approval or disapproval of the request	No fees	15 minutes	Concerned Division chief of requesting personnel
3. Submit duly accomplished and recommended request form to the Office of the Campus Director (OCD)	3. Receive the duly accomplished form	No fees	10 minutes	OCD Secretary
4. Wait for the action of the Campus Director on the request	4. Review 5. Approve or disapprove the request	No fees	1 working day	Campus Director
5. Retrieve approved or disapproved request form from the Office of the Campus Director	6. Release the approved/disapproved request form	No Fees	5 minutes	OCD Secretary
6. Submit the approved request to the HRM Office	7. Receive the approved form 8. Record it in the logbook	No Fees	10 minutes	HRM Administrative Aide
7. Wait for the processing of the requested documents	9. Prepare the requested documents	No Fees	1 working day	HRM Officer
8. Claim the requested documents from the HRM Office and sign in the releasing logbook	10.Release the requested documents 11.Require acknowledgement of receipt in the releasing logbook	No Fees	5 minutes	HRMU Administrative Aide
	Total	No fees	2 working days and 50 minutes

3. PROCESSING OF REQUEST FOR SHOOL CREDENTIALS (STUDENTS OF CURRENT SCHOOL YEAR)

Office or Division	Office of the Registrar
Classification	Form 137 (Complex), Form 138 (Complex), Certification of Bonafide Student (Simple), Certificate of Good Moral Character (Simple), Certification of Grades (Simple), Certificate of Graduation (Simple), Request for 2nd Copy of Diploma (Highly Technical)
Type of Transaction	Government to Citizen (G2C)
Who may avail	PSHS students or their legal guardians, or parents, or authorized representative(s)

CHECKLIST REQUIREMENTS	WHERE TO SECURE
d. Valid identification card of PSHS scholar/ alumni; e. Valid identification card of requester, if different from PSHS Scholar/ Alumni; f. Authorization letter, if applicable	d. Issuing government agency or private institution; e. Issuing government agency or private institution; f. Signed and authorized by PSHS Scholar/ Alumni requester.

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	RESPONSIBLE PERSON
1. Secure and accomplish request form for any of the following school credentials	n/a	No fees	n/a	n/a
a) Form 138, Transcript of Records, Reconstruction of Diploma, English Translation and similar other complex transaction/ records	1. Approve Request	Fees below	5 working days	Campus Director /Student Services Division Chief
b) Authentication of School Record	2. Approve Request	Fees below	1 Hour
c) Certification of Good Moral Character	3. Approve Request	Fees below	2 Working Days
d) Certification of Simple Records: vi. Grades vii. Graduation viii.Enrollment ix. Candidacy of Graduation x. Travel Clearance	4. Approve Request	No Fees	1 Working Day
2. Receive Order of Payment, if applicable	5. Issue Order of Payment (if Applicable)	No Fees	5 minutes	Accountant
3. Pay Certification Fee and Document Stamps	6. Receive Payment	Form 138 (Php 50.00) TOR (Php 150.00) Reconstruction of Diploma (Php 100.00) English Translation of Diploma (Php 100.00) Authentication of School Records (Php 20.00 per page)	5 Minutes	Campus Cashier
4. Submit Approved Request to the Registrar’s Office and Guidance Office	7. Receive and process approved request: 8. Issue claim slip to client reflecting the processor’s name and signature and date when document can be claimed 9. Log the application reflecting the reference number of the client/requestin g party	No fees	5 Minutes	Campus Registrar
5. Claim Requested Documents	10.Issue requested documents; 11.Ask client to acknowledge receipt of records 12.File the record	No fees	5 Minutes	Campus Registrar
	Total	Php 20.00 to 150.00	1 hour 20 minutes, to 5 Working Days

SCHEDULE OF AVAILABILITY OF SERVICE:

Monday – Friday
8:00 AM – 5:00 PM

AUXILIARY MENU

GOVPH

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Back to School, and lookin' cool

EXTERNAL services

Internal SERVICES